Note: If you would like to use REDCap for COVID-19 research, please refer to this summary of available resources and find further information here.
REDCap has been successfully upgraded to version LTS 11.1.7. Details of the newest features and improvements can be found here. In addition to many new features and improvements, some highlights include:
Please contact REDCap Support with any questions.
WHAT IS REDCAP?
REDCap is a self-managed, secure, web-based solution that is designed to support data collection strategies for research studies. Its free use is offered by the Center for Research Informatics (CRI). This easy-to-use and intuitive tool provides functionality and features to enable researchers to rapidly develop databases and surveys for collecting and managing research data. Your data is securely kept on BSD servers at the Kenwood Data Center.
The REDCap project was initiated at Vanderbilt University and includes more than 4,000 active institutional partners from CTSAs, GCRCs, RCMI, and other institutions, including the University of Chicago, in a collaborative international consortium. The consortium contributes to the continuing evolution of the tool and provides a valuable sounding board and testing resource for the Vanderbilt team. REDCap is currently in production use or development build status for more than 1.3 million projects, with over 2 million end users in over 140 countries spanning numerous research focus areas across the consortium. Here at the University, we have over 10,000 projects with over 8,000 end users.
WHY USE REDCAP?
REDCap offers the following features:
Note: REDCap is not intended for use with FDA-governed clinical trials. For assistance with FDA-governed clinical trials, please contact veloshelpbsd@bsd.uchicago.edu.
REDCap allows users to build and manage online surveys and databases quickly and securely. Users have the freedom to start their projects and begin designing their forms and surveys often within a few short minutes. Start with our training page to help you learn the basics of REDCap via training videos, training manuals, advanced features, quick tips, and FAQs. You can then log in to REDCap with either your BSDAD or UCHAD account and explore the Help&FAQ page for additional help within the application itself. If you need further help at this point, email REDCap Support to set up a working session with the CRI’s REDCap Administrator.
STILL UNSURE?
We can help you determine whether REDCap is an appropriate solution for your research data collection needs by providing a brief demo and discussing whether REDCap is a good fit for your project. Please email REDCap Support to set up a consultation session with the CRI’s REDCap Administrator.
Julissa Acevedo, the CRI’s resident REDCap Administrator since 2012, is the point of contact for all REDCap inquiries at the University of Chicago. Julissa has personally guided many investigators with their study design and she takes pride in providing exceptional technical support. An active member of the REDCap Consortium, she attends REDCapCon annually to collaborate with other REDCap experts to further advance the use of REDCap here at the University. Prior to joining the CRI, Julissa developed and supported various applications at Motorola, Bank of America, and the U.S. Census Bureau.
NEW USERS
New users can log in to REDCap using either a BSDAD or UCHAD account (use only one account).
If you do not have either account, a BSD sponsor may request an account for you by filling out the BSDIS Collaborator Account Request Form. The BSDIS Help Desk will follow up on this request. CNET accounts do not allow access to REDCap.
EXTERNAL ACCOUNTS
To request accounts for users from external collaborating institutions, fill out the BSDIS Collaborator Account Request Form. The BSDIS Help Desk will follow up on this request.
ADDING A USER TO A PROJECT
Please do not add the user’s email address to the project’s User Rights page, as this will not work. The user first needs to log into REDCap to register their account. They will need to complete their profile on this form in REDCap:
You can then add them to your project via the User Rights page with these steps:
1. Log into REDCap.
2. Click on the ‘My Projects’ tab.
3. Click on the project name.
4. Click on ‘User Rights’ under ‘Applications’.
5. Find and select the username in the ‘Add new user’ box.
6. Click on ‘Add with custom rights’.
7. Click boxes to assign rights to the new user.
8. Click on ‘Add user’.
PASSWORD RESETS
There is no self-service password reset utility in REDCap. If you need password help, please contact the appropriate help desk below:
BSDAD or UCHAD Accounts:
UCMIT Service Desk
773-702-3456
ucmitservicedesk@uchospitals.edu
Collaborator Accounts (t.cri.___):
CRI Help Desk
support@rt.cri.uchicago.edu
Account questions? Contact REDCap Support.
Research faculty and staff often use electronic applications to maintain records and create signatures necessary to support human research activities, some of which are governed by FDA regulations. Sponsors occasionally request certification of compliance with 21 CFR Part 11. This notice provides information about the University’s use of the REDCap system with Part 11 requirements. University researchers, sponsors, or others seeking certification of compliance for FDA-regulated studies, may rely on this compliance statement and print it as well to maintain it with other required research documents.
The University’s instance of REDCap was initially validated for 21 CFR Part 11 compliance back in 2017. We upgrade yearly (approximately) and a revalidation of the system and a review and update of SOPs is performed with each upgrade. The CRI ensures the REDCap system operates per its intended use, defined by the system requirements. The intended use statement for the REDCap system is as follows: The REDCap system will be available for electronic data capture across a number of research use cases, including but not limited to, general survey and case report form (CRF) data collection for IRB-approved research studies and investigator and sponsor-initiated clinical trials requiring adherence to 21 CFR Part 11, Electronic Records and Electronic Signatures. University researchers may refer to this validation report which summarizes the results of the most recent validation.
University researchers may refer to this guidance manual to learn about the specific Part 11 criteria, and the associated REDCap features that meet said criteria.
Questions? Contact REDCap Support.
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